How to use this template: Replace all blue highlighted fields with your company's information. This template is a starting point. Have it reviewed by an HR professional or employment attorney before use. To save: File > Print > Save as PDF, or use Ctrl+S / Cmd+S.

[Date]

[Candidate Full Name]
[Candidate Street Address]
[City, State, ZIP]

Dear [First Name],

We are pleased to offer you the position of [Job Title] with [Company Name] (the "Company"). You will report directly to [Manager Name], [Manager Title]. We believe your skills and experience make you an excellent fit for our team, and we look forward to you joining us.

Offer Details

Start Date

[Proposed Start Date]. If this date requires adjustment, please let us know as soon as possible.

Position Type

This is a [full-time / part-time], [exempt / non-exempt] position.

Work Location

[Office address / Remote / Hybrid schedule details]

Compensation

Your base salary will be $[Annual Salary] per year, paid [bi-weekly / semi-monthly] in accordance with the Company's standard payroll schedule, less applicable deductions and withholdings.

Note: If applicable, add bonus, commission, or equity language here. Example: "You will also be eligible for an annual performance bonus targeted at [X]% of your base salary, based on individual and Company performance."

Benefits

You will be eligible to participate in the Company's benefits programs, including [health insurance / dental / vision / 401(k)], beginning on [first day of employment / the first of the month following 30 days of employment]. A full summary of benefits will be provided during onboarding.

Paid Time Off

You will accrue [X] days of paid time off per year in accordance with the Company's PTO policy. Details are outlined in the Employee Handbook.

This offer is contingent upon:

Satisfactory completion of a background check
Verification of your eligibility to work in the United States (I-9 and, where required, E-Verify)
[Any other contingencies, e.g., drug screen, reference checks, professional license verification]

At-Will Employment

Your employment with the Company is at-will. This means that either you or the Company may end the employment relationship at any time, for any reason not prohibited by law, or for no reason, with or without advance notice. Nothing in this letter or in any other document or communication creates a contract of employment for a specific term.

Confidentiality and Agreements

As a condition of your employment, you will be required to sign the Company's [Confidentiality and Invention Assignment Agreement / Proprietary Information Agreement] on or before your first day. A copy will be provided for your review prior to your start date.

To accept this offer, please sign and return this letter by [Acceptance Deadline, e.g., 5 business days from the date of this letter]. If you have any questions, please contact [HR/Recruiting Contact Name] at [email] or [phone].

We are excited to have you join [Company Name] and look forward to building something great together.

Sincerely,

[Authorized Signatory Name]
[Title]
[Company Name]

Candidate Acceptance

By signing below, I confirm that I have read and understood this offer letter and accept the terms of employment described herein.

[Candidate Full Name]

Date